Office Admin

We are seeking a dependable, organized Office Administrator to support the daily operations of our organization. This role involves office administration, member communications, training coordination, and accurate record keeping.

Duties are but not limited to

Answer calls and emails, respond to member and public inquiries, and manage correspondence.

Maintain electronic and paper files, databases, calendars, and office supplies.

Prepare letters, reports, spreadsheets, and meeting documents.

Coordinate training registrations, instructor schedules, course materials, and attendance records.

Maintain training records, issue certificates and cards, and track expiry and renewal dates for safety courses.

Process invoices and receipts, assist with basic bookkeeping, expense tracking, and payroll documentation.

Maintain confidentiality of member and organizational information.

Qualifications

High school diploma or equivalent; previous office experience preferred.

Proficiency in Microsoft Word, Excel, Outlook, and general office software.

Strong written and verbal communication, customer service, and organizational skills.

Attention to detail, sound judgment, and the ability to prioritize tasks and work independently.

Willingness to learn new systems and complete required workplace training.

Employment Details

Initial 6-month contract with potential for permanent employment. 2432 hours per week. $23$26 per hour, depending on experience, plus benefits. Employer-paid pension contributions are provided in addition to wages if the position becomes permanent.